HR Templates

Over 50 templates designed to assist the organisation to capture relevant employment information.


Abandonment of Employment-Confirmation Letter

Letter that confirms when an employee abandons their employment.

  • Microsoft Word format
  • 1 page
  • Easy to use and edit
  • Confirmation letter template - official letter confirming
  • abandonment of employment
  • Easily adaptable and addresses essential criteria in relation to abandonment of employment policy

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Abandonment of Employment-Warning Letter

Letter warning an employee of their potential abondonment of their employment.

  • Microsoft Word format
  • 1 page
  • Easy to use and edit
  • Easily adaptable/altered to fitting businesses
  • Warning letter template for potential abandonment of employment

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Applicant Evaluation Form

Form evaluating an applicant at interview.

  • Microsoft Word format
  • 1 page
  • Easy to use
  • Evaluation template which allows the evaluation of applicants during the recruitment and selection process

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Application for Employment

Applicants to fill in an employment form when applying for a position.

  • Microsoft Word format
  • 5 pages
  • Easy to use and edit
  • Template used for potential candidates during the recruitment and selection process
  • Allows for the evaluation of applicants to meet particular needs of any given business

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Application for Employment - Factory Worker

Applicants to fill in an employment form when applying for a position.

  • Microsoft Word format
  • 7 pages
  • Easy to use and edit
  • Template used for potential candidates during the recruitment and selection process for factory workers 
  • Allows for the evaluation of applicants to meet particular needs of any given business

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Certificate of Service

Letter stating employee's period of service, job title, reason for leaving.

  • Microsoft Word format
  • 2 pages
  • Easy to use and edit
  • Template used for statement of service
  • Easily adaptable and gives options to be sent via post or e-mail

 

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Checklist-Implementing a Bonus Scheme

Checklist for implementing a bonus scheme.

  • Microsoft Word format
  • 2 pages
  • Easy to use and edit
  • Checklist for:
    • Employee Share Plan
    • Benefits Packages
  • Allows a checklist to ensure appropriate research is conducted prior to implementation

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Discrimination Harassment Checklist

Checklist for investigating complaints about Discrimination / Harassment.

  • Microsoft Word format
  • 1 page
  • Easy to use
  • Checklist investigating harassment or discrimination within the workplace
  • Allows for prompt investigation following a checklist - most or all of the checklist should be considering during an investigation

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Discrimination Harassment-Complaint Response

Letter acknowledging complaint about discrimination / harassment.

  • Microsoft Word format
  • 1 page
  • Easy to edit and use
  • Addresses discrimination/harassment complaints affirming that the complaint/s has/have been received

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Discrimination Harassment-Notice to Employee

Letter to employee about their alledged behaviour and inviting employee to a meeting to discuss.

  • Microsoft Word format
  • 1 page
  • Easy to edit and use
  • Addresses unsatisfactory behaviour conveyed by an employee
  • Formal addressed letter of warning

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Dismissal Letter

Letter to employee advising their employment has been terminated.

  • Microsoft Word format
  • 1 page
  • Easy to edit and use
  • Addresses unsatisfactory behaviour conveyed by an employee
  • Formal addressed letter of warning

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EEO Checklist

Checklist for Equal Employment Opportunity (EEO).

  • Microsoft Word format
  • 1 page
  • Easy to use
  • Checklist template that will ensure that EEO principles are being implemented

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Employee Information Form

Also may be found under Personnel Records Questionnaire

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Employee Performance Review-Long Format

Form used to evaluate employee's work performance.

  • Microsoft Word Format
  • 3 pages
  • Easy to use
  • Allows for the evaluation of employees by reviewing:
    • Goals of the employee
    • Providing feedback on employee performance
  • Use is recommended in hopes of increasing employee commitment and productivity by addressing where the employee is excelling and in which areas improvement is recommended

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Employee Performance Review-Peer Review

Form used to evaluate peer's work performance.

  • Microsoft Word format
  • 1 page
  • Easy to use
  • Template designed to evaluated performance by peers

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Employee Performance Review-Self

Form used to evaluate your own work performance.

  • Microsoft Word format
  • 2 pages
  • Easy to use
  • Performance review allowing for self review of:
    • Strengths
    • Weaknesses
    • Areas for development

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Employee Status Change

Form used to change employee's work status.

  • Microsoft Word format
  • 2 pages
  • Easy to edit and use
  • Template designed for recording changes in employee status
  • Lists changes including:
    • Classification of changes
    • Additional compensation/benefits
    • Verification of changes

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Job Application Interview Script

An interview script which can be followed during the interviewing stage of Recruitment and Selection. This script highlights key questions to ask a potential candidate in order to determine "best fit".

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Leave Request Form

Form request for leave.

  • Microsoft Word format
  • 1 page
  • Easy to use
  • Leave request template which can be altered accordingly

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Letter advising Personal Leave expired

Letter to employee advising that their personal leave has expired.

  • Microsoft Word Format
  • 1 page
  • Easy to edit and use
  • Template used to issue employees in the event that personal
  • leave should expire and the employee has failed to return to work on time

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Letter concerning incapacity

Letter continued absence from work asking employee to make contact.

  • Microsoft Word Format
  • 1 page
  • Easy to edit and use
  • Template designed for issue in the event that an employee is absent from work due to illness/injury

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Letter of Reference-Departing Employee

Letter Reference for an employee who is leaving the company.

  • Microsoft Word format
  • 2 pages
  • Easy to edit and use
  • Letter template for a employee reference
  • Disclaimer available if wanting to send via emai

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Letter Regarding Project Work

A template that can be issued to employees to advise them of payment/accomodation arrangements and entitlements if undertaking any project work or distant work.  

  • Microsoft Word format
  • 3 pages
  • Encompasses provisions and entitlements under the Modern awards system.
  • Template can be used for working away from home or advising of alternative payment arrangements for a period of time

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Letter Regarding Termination

Letter to employee advising their employment has been terminated.

  • Microsoft Word format
  • 1 page
  • Easy to edit and use
  • Termination notice template
  • Formal letter which addresses termination of employment

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New Employee-Induction Checklist

Checklist Induction New Employee.

  • Microsoft Word format
  • 3 pages
  • Easy to use
  • Checklist for new employees during the induction process
  • The items listed on the checklist should be given or explained to the employee by the personnel department or a manager/supervisor
  • The check list ensures that all areas relevant to the position have been addressed and the employee is aware of his/her duties following the induction period

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No Vacancies-Keep on file

Letter no vacancies - will keep on file.

  • Microsoft Word format
  • 1 page
  • Easy to edit and use
  • Template letter in response to job application recognising
  • application and advising that their application will be kept on file for future vacancies

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Notice of Meeting

Form Notice of a Meeting.

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Parental Leave Letter

Letter to employee acknowledging and approving parental leave.

  • Microsoft Word format
  • 1 page
  • Easy to use
  • Template which can be used when applying for annual leave
  • Formal

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Pay Adjustment Form

Form used for adjusting rates of pay.

  • Microsoft Word format
  • 1 page
  • Easy to use and edit
  • Template used for adjusting rates of pay

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Pay Discrepency Form

Form used to account for discrepency in salary / pay.

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Performance Management Checklist

Checklist for giving Job Performance Feedback.

  • Microsoft Word format
  • 2 pages
  • Easy to use
  • Checklist to adhere to job performance feedback - checking appropriate feedback has been given during a performance appraisa

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Position Description Form

Format for a Position Description

 Word format

  • 2 page
  • Easy to edit and use
  • Template designed to convey position description based on variables such as:
    • Role and responsibilities
    • Qualifications and education requirements
    • Preferred skills

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Pre-Employment Medical Questionnaire

Questionnaire regarding pre-employment medical.

  • Microsoft Word format
  • 4 pages
  • Easy to use
  • Questionnaire designed to ensure applicants physical and other related abilities are matched to the medical and fitness standards for the particular duties of a job
  • Questionnaire addresses areas of medical attention which could affect the applicants performance

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Probation Extended Letter

A template letter to extend the probation period

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Probation Terminated Letter

Letter to employee informing them probation period has been terminated due to performance.

  • Microsoft Word format
  • 1 page
  • Easy to edit and use
  • Letter template addressing the termination of probationary period
  • Detailed and allows for the addressing of issues surrounding the termination of probation

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Probationary Employee Checklist

This Document will allow you to assess your probationary employee prior to the end of the probationary period. By using this checklist, it will be easier for management to determine whether the probationary employee should have confirmed on-going employment, or be terminated in accordance with statute or specific terms and conditions set out the employment contract.

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Questions to Avoid During an Interview

Outlines questions to avoid during an interview which can be in breach of EEO and Discrimination laws.

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Record of Meeting

Form Record meeting.

  • Microsoft Word format
  • 2 pages
  • Easy to edit and use
  • Minutes template addressing:
    • Announcements
    • Open issues
    • New business
    • Agenda for next meeting

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Recruitment & Selection Flowchart

Flowchart for Recruitment and Selection.

  • Microsoft Word format
  • 1 page
  • Easy to use
  • Flowchart presenting the recruitment and selection process

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Recruitment and Selection Guidance Notes

This document acts as a guide to understanding the Recruitment and Selection Policy, in conjunction with the Recruitment and Selection Flow chart.

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Recruitment Checklist

Checklist for Recruitment.

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Redundancy Checklist

Checklist for Redundancy.

  • Microsoft Word format
  • 2 pages
  • Easy to use
  • Checklist which should be adhered to prior to redundancy or downsizing

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Redundancy Letter

Letter for redundancy.

  • Microsoft Word format
  • 1 page
  • Easy to edit and use
  • Template letter addressing termination of employment based on redundancy
  • Addresses legislative entitlements for redundant employee

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Reference Check Form

Form used when telephoning another company to reference check on possible new employee.

  • Microsoft Word format
  • 1 page
  • Easy to use
  • Template checklist for conducting reference checks - what to ask

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Resignation Acknowledgement Letter

Letter advising employees that resignation has been revieved and confirmed.

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Resignation Letter

Letter to advise Employer of resignation of employment.

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Statement of Service

Letter given to employee stating their period of service.

  • Microsoft Word format
  • 1 page
  • Easy to edit and use
  • Statement of service template letter addressing that the employee has served the business

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Statement of Termination Entitlements

Statement of termination entitlements.

  • Microsoft Word format
  • 1 page
  • Easy to use
  • Template outlining termination of employment and entitlements awarded to the employee

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Termination Checklist

Checklist when terminating an employee.

  • Microsoft Word format
  • 1 page
  • Easy to use
  • Checklist to consider prior to the termination of any employee

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Termination Due to Redundancy Letter

Letter advising employee of redundancy and entitlements.

  • Microsoft Word format
  • 1 page
  • Easy to edit and use
  • Template letter addressing termination due to redundancy
  • Formal letter of objective

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Training Needs Analysis

A document to be used to conduct a TNA to determine current knowledge within the workplace and training which is required.

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Travel Expense Claim Form

Form Travel Expense claim.

  • Easy to edit and use
  • Statement for employees wanting to claim travel expenses

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Unsuccessful Job Letter

Letter unsuccessful for position applied.

  • Microsoft Word format
  • 1 page
  • Easy to edit and use
  • Template letter addressing applicants who have been unsuccessful in their attempt for a position advertised

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Unsuccessful letter - position filled

Letter unsuccessful for position. Position already filled.

  • Microsoft Word format
  • 1 page
  • Easy to edit and use
  • Template letter addressing acknowledgement of application
  • Unsuccessful response due to the position having been filled prior to receiving application

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Warning Letter

Letter to employee warning them of their performance.

  • Microsoft Word format
  • 1 page
  • Easy to edit and use
  • Template letter addressing letter of warning based on unsatisfactory performance

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Why have a Bonus Incentive Scheme

Guideline on how to plan and implement a bonus or incentive scheme inclusive of a detailed planning and implementing process

  • Microsoft Word format
  • 5 pages
  • Easy to use
  • Outlines the importance of a bonus and incentive scheme
  • Details types of incentive schemes including:
    • Commission schemes
    • Profit sharing
    • Tax considerations

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